Employee management

What the employee record holds

• EmploymentCompany and legal entity, branch, department, job title, grade, category, employee type, joining date and reporting manager.
• StatutoryPAN, Aadhaar, UAN and ESI details, with PF and ESI applicability.
• FinancialBank account, salary assignment and history, and loans.
• WorkAttendance, shift, work locations, leave and assigned biometric terminals.
• Documents and assetsUploaded documents and the assets in the employee's custody.
• HistoryEvery change to the record, with who made it and when.

PAN, Aadhaar and bank account numbers are encrypted in the database. A profile shows what is still missing — PAN, or the UAN of someone in PF — so records can be completed before payroll.

Organisation structure

Several legal entities can sit under one customer, each with its own branches, departments, job titles, grades and employee categories. Access to employees can be limited to any of these, so a branch HR user sees only that branch.

Transfers, promotions and changes

Promotions and transfers — including a change of department, location, branch or job title — are raised as employee movements, approved, and then applied from their effective date. Employees request changes to their own profile from self-service, and HR reviews them rather than the employee editing the record directly.

Bringing data in

Employees, their other details, salary assignments, organisation masters, holidays, leave types and opening balances, shift schedules, punch logs and assets can be imported in bulk, so a company can start from its existing records.

Letters from templates

Appointment, experience and relieving letters, payslips and other documents are produced from templates chosen by the company and carry its branding. An old payslip regenerates exactly as issued, from the template version and frozen figures it was issued with.

Questions